⚠️ Important: This position is exclusively for German native speakers. Applications that do not meet this requirement cannot be considered.

We are looking for a committed and highly organized Operations & Office Management Assistant (m/f/d) to support us in structuring, organizing, and optimizing our daily business operations. At realistisch.ai, we work fully remote, serve German clients, and collaborate with international teams who execute our AI-powered content production. This role is essential for keeping our workflows smooth, our communication clear, and our operations scalable. Perfect German and English are required. Your Responsibilities - Manage administrative and organizational tasks in a digital environment (e.g., handling orders, updating digital personnel files, overseeing invoices, tracking payments, managing documents) - Support the management team and project leads with coordination tasks - Draft and manage emails, letters, notes, documentation, SOPs and meeting minutes - Communicate with German clients regarding organizational matters (email & phone) - Coordinate tasks and information flow between our German management and international production teams - Assist in scheduling, planning, and preparing internal and external meetings - Maintain digital filing systems, process documents, and manage operational tools - Support in organizing virtual events, online workshops, and occasional in-person events - Identify opportunities to improve operational efficiency, workflows, and automation

About Us realistisch.ai is a modern German company specializing in AI-powered social media content creation. Our customers are German businesses — reliable and punctual — and our production team is international. We operate entirely remote with clear workflows, fast communication, and a strong focus on efficiency and professionalism. What We Offer - 100% remote work from any country - Secure job in a stable German company with reliable payment processes - Clear structures, defined workflows, and a supportive international team - 20 days paid German holiday leave - Access to events, trade shows, and team gatherings (virtual & optional in-person)

Requirements - Fluent/native-level German AND excellent English skills - Completed commercial training or relevant university degree (preferred) - Ability to follow structured processes and maintain documentation - Fast comprehension, high discipline, and strong organizational talent - Excellent written communication in German & strong command of business English - Confident handling of pressure and multitasking - High reliability, accuracy, and independent working style - Experience with digital tools, remote workflows, and process management Bonus: experience in online marketing, coaching, consulting, content production, or digital business models If you want to work in a modern AI-driven environment, support German clients, and collaborate with a global remote team, we look forward to receiving your application!